Operations & Facilities Coordinator

Employer: 
Footprints in Brisbane Inc.
Region: 
Brisbane
Job Description: 

Permanent Part-time (32 hrs per week)

Footprints in Brisbane Inc. is a well-regarded not-for-profit community based organisation with offices in Fortitude Valley, Newstead, West End and Kingston.  Footprints provides a range of programs throughout the Brisbane area to people who are older, have a disability, experience mental illness, are homeless and are financially/socially disadvantaged.

Job Tasks and Responsibilities

Based in Fortitude Valley, the Operations & Facilities Coordinator is responsible for the coordination of efficient and effective operational and administrative services and activities for Footprints, including both internal and external stakeholders, ensuring high quality services are maintained across all areas of responsibility.  

Some of the duties for this position include: 

Immediate priorities

  • Management of the Light St Stage 2 building development

  • Scope and secure new Northside premises and manage relocation

Facilities

  • Manage the day to day operation of all Footprints facilities (both owned and leased) to ensure they are maintained and comply with all relevant legislation.

  • Coordinate and supervise work of contractors including building refurbishment, repairs & maintenance, office moves, security, cleaning.

  • Manage lease administration and associated building records

  • Monitor the capital, facilities and administration budget in area of responsibility.

Regulatory compliance (including Commercial Kitchen)

  • As part of this role the incumbent is responsible for ensuring compliance with all regulatory agencies and standards in relation to Footprints properties. The Light St property houses and operates a commercial kitchen.

  • Compliance includes:

  • contributing to and drafting internal policies and procedures that ensure our compliance,

  • keeping abreast of relevant standards,

  • work with staff to ensure we provide safe working environments; and

  • monitor and support the organisations food safety and licensing requirements.

Motor vehicles

  • Provide motor vehicle procurement in accordance with budgets
  • Develop and maintain vehicle database and process vehicle insurance claims.
  • Provide fleet management services for SUSO bus (heavy vehicle), CBA bus (people mover) and all organisational motor vehicles.

Administration

  • Ensure quality communications are maintained through the administrative team across the organization for access by clients, staff and volunteers as required for business continuity and to achieve a high level of customer service and client satisfaction. 

  • Manage small administration team including receptionist, administration assistants and volunteers, encompassing recruitment, supervision, mentoring, and annual reviews.

Compliance and Contracts

  • Provide support in relation to funding contract compliance and funding requirements, including organising and distributing funding contracts, amendments and notifications.

  • Manage organizational operational, compliance and risk registers and agreements.

  • Source and prepare grant and funding applications and tenders.

Quality, Work Health and Safety

  • In consultation with external WH&S providers oversee the implementation and maintenance of WHS system management system and liaise with relevant managers/staff and contractors in maintaining the organisations compliance with relevant legislation and standards.

 Qualifications and Experience

  • Demonstrated previous experience in a same or similar role; well versed in operations and property/facilities management, coupled with relevant qualifications in operations management, business administration, accounting and/or finance (or similar).

    We offer

  • Generous salary package commensurate with skills and experience

  • Opportunity to salary sacrifice

  • Work with a dedicated and supportive team committed to contributing to the care and wellbeing of our clients

     

For more information about how to apply, the Position Description and Key Selection Criteria please visit our website https://www.footprintsinc.org.au/get-involved/work-us

Location
Address: 
24 Light Street Fortitude Valley QLD 4006
Suburb: 
Fortitude Valley
State: 
QLD
Postcode: 
4 006
Contact
Name: 
Diane Holley
Phone No.: 
07 3252 3488
Fax No: 
07 3252 3688
Closing Date: 
Monday, April 23, 2018